Front Desk Agent

Doubletree Suites by Hilton Oceanfront presents an exciting opportunity for a Front Desk professional. This position reports directly to the Director of Front Desk Services.

In this capacity, you will greet and register guests, deliver prompt and courteous service, and finalize guest accounts upon their departure, while also ensuring that guests have an outstanding experience that aligns with the hotel’s high-quality standards.

This description outlines the main responsibilities and qualifications. The job description is not meant to encompass all duties or qualifications that may be necessary now or in the future. The hotel operates 24 hours a day, 7 days a week, which means that operational needs may require variations in shift days, starting times, and weekly hours.

Other responsibilities and duties include, but are not limited to:

• Greet customers immediately with a friendly and sincere welcome.  Use a positive and clear speaking voice, listen to understand requests, respond with appropriate action, and provide accurate information such as outlet hours and local attractions.
• Complete the registration process by inputting and retrieving information from a computer system, confirming pertinent information, including the number of guests and the room rate.  Make an appropriate selection of rooms based on guest needs.   Code electronic keys, certificates, and coupons as appropriate.  Requires continual standing and movement throughout front office areas.
• Verify and imprint credit cards for authorization using electronic acceptance methods.  Handle cash; make change, and balance as assigned house bank.  Accept and record vouchers, travelers’ checks, and other forms of payment.  Perform accurate, moderately complex arithmetic functions using a calculator.   Post charges to guest rooms and house accounts using the computer.
• Promptly answer the telephone using positive and clear English communication.  Input messages into the computer.  Retrieve messages and communicate the content to the guest.   Retrieve mail, small packages, and facsimiles for customers as requested. 
• Close guest accounts at the time of checkout and ensure guests’ satisfaction.  In the event of dissatisfaction, research and an attempt to resolve the problem within established guidelines may include turning the problem over to a supervisor.
• Field guest complaints, conducting thorough research to develop the most effective solutions and resolve complications such as location changes or credit issues.  Listen and extend assistance in order to resolve problems such as price conflicts, insufficient heating and air conditioning, etc.  Remain calm and alert, especially during emergency situations and heavy hotel activity.  Plan and implement detailed steps by using experienced judgment and discretion. Keeps the corridors and service area neat at all times.
• Adheres to all company policies and procedures.
• Follows safety and security procedures and rules.
• Knows department fire prevention and emergency procedures.
• Utilizes protective equipment.
• Reports unsafe conditions to supervisor/manager.
• Reports accidents, injuries, near-misses, property damage, or loss to supervisor.
• Provides for a safe work environment by following all safety and security procedures and rules.
• All team members must maintain a neat, clean, and well-groomed appearance. (Specific standards outlined in the team member handbook).
• Assists other Front Desk Personnel when needed.
• Perform any related duties as requested by supervisor/manager.

 Requirements:

•  Any combination of education and experience equivalent and graduation from high school or any other combination of education, training, or experience that provides the required knowledge, skills, and abilities.  High school diploma. Some college preferred.
• Prior hospitality experience preferred but not required.
• Considerable skill in the use of a calculator and prepare moderately complex mathematical calculations without error.
• Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact, and diplomacy to defuse anger, collect accurate information, and help resolve conflicts.
• Ability to read, listen, and communicate effectively in English, both verbally and in writing.
• Ability to access and accurately input information using a moderately complex computer system.
• Hearing and visual ability to observe and detect signs of emergencies.

 Physical Demands:

• Ability to stand and move throughout the front office and to continuously perform essential job functions.
• Stand 95% of the shift
• Lifting to 25 pounds maximum.
• Occasional twisting, bending, stooping, reaching, standing, walking.
• Frequent talking, hearing, seeing, and smiling.